Printing a Document
Printing turns your digital document into a real paper copy. Before you print, you check a preview to make sure everything looks right. A wasted print wastes paper and ink!
Steps to Print a Document
1
Open your document and save it first (Ctrl + S).2
Press Ctrl + P to open the Print window.3
Check the preview on the right — does it look correct?4
Choose the printer, number of copies, and paper size.5
Click the Print button.Print Dialog Box
🖨️ Print
The Printer at Work
🖨️
Paper slides out as the document prints!
Useful Printing Terms
Portrait — Page is taller than it is wide (normal position).
Landscape — Page is wider than it is tall (turned sideways).
Copies — How many times to print the document.
Page range — Print all pages or just specific ones (e.g. pages 2–4).
Landscape — Page is wider than it is tall (turned sideways).
Copies — How many times to print the document.
Page range — Print all pages or just specific ones (e.g. pages 2–4).
💡 Always press Ctrl + S to save before printing. If the power cuts out mid-print, your file stays safe.
Quick Exercise
Q1. Which shortcut opens the Print window?
✅ Ctrl + P. It opens the Print window in almost every program.
Q2. What is the difference between Portrait and Landscape?
✅ Portrait = tall page (normal). Landscape = wide page (turned sideways). Use landscape for wide tables or diagrams.
Q3. What should you check before clicking the Print button?
✅ Check the print preview. It shows exactly how the printed page will look. This avoids printing mistakes.
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