Notion Wikis
A wiki is a special page type built for storing a team's shared knowledge. It organizes reference material in a structured, browsable format. Companies use wikis to hold policies, guides, and onboarding material in one trusted place.
Wiki vs Regular Page
A regular page holds any kind of content without a fixed structure. A wiki page adds features specifically for reference material, such as verified pages and a structured homepage layout. Think of a wiki as a library, while regular pages act more like a personal notebook.
Regular Page vs Wiki Page
| Feature | Regular Page | Wiki Page |
|---|---|---|
| Free-form content | Yes | Yes |
| Verified page marking | No | Yes |
| Built for structured reference | No | Yes |
Creating a Wiki
Click the plus icon in the sidebar and choose Wiki from the page type menu. Notion creates a homepage with a sidebar of topics on the left side. Add sections for each major category, such as Company Policies, Product Guides, or Team Processes.
Verified Pages
A verified page carries a badge showing it holds accurate, approved information. An admin or a page owner sets this verification manually. This feature solves a common problem in shared workspaces, where outdated pages sit beside current ones with no way to tell them apart.
Verification Status Example
| Page | Status | Meaning |
|---|---|---|
| Expense Policy 2026 | Verified | Reviewed and accurate |
| Old Draft Notes | Not Verified | May be outdated |
Setting a Verification Expiry
Notion lets an owner set an expiration date on a verified page. Once that date passes, the badge disappears automatically until someone reviews and re-verifies the content. This keeps outdated information from wearing a trusted badge indefinitely.
Structuring a Company Wiki
Group content into clear top-level sections that match how employees actually search for information, such as Getting Started, Policies, and Tools. Assign an owner to each section who keeps that content accurate over time. A wiki without a clear owner tends to decay as the company changes.
Practical Example: New Employee Onboarding
Build a wiki section called Getting Started for new hires. Include verified pages covering software setup, company policies, and team contacts. A new employee opens one link on their first day and finds every essential document already organized.