Tables in Word

A table organises information in rows and columns. Rows go across (left to right) and columns go down (top to bottom). Tables make information easy to compare and read.

How to Insert a Table

1. Click where you want the table in your document
2. Click the Insert tab at the top
3. Click Table
4. Move your mouse over the grid to choose rows and columns
5. Click to insert the table

Working Inside a Table

• Click a cell and type to add content
• Press Tab key to move to the next cell
• Press Tab in the last cell to add a new row
• Right-click to insert or delete rows and columns

Formatting the Table

Click anywhere in the table. The Table Design tab appears at the top. Choose a colour style from the Table Styles gallery to make your table look neat and professional.

🔑 Key Terms

• Row – Horizontal line of cells (left to right)
• Column – Vertical line of cells (top to bottom)
• Cell – One box in the table where you type data
• Table Styles – Ready-made colour designs for tables

✏️ Exercise

1. What key moves you to the next cell in a table?
2. A table has 3 rows and 4 columns. How many cells does it have?
3. Which tab do you click to insert a table?

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