Font & Formatting

Formatting changes the way text looks. You can make text bigger, change its colour, or make it bold. Good formatting makes a document easier to read and more attractive.

What is a Font?

A font is a design style for letters. "Arial" looks clean and simple. "Times New Roman" looks more formal. "Comic Sans" looks playful. Each font gives a different mood to the text.

Different fonts give different looks to the same text

Basic Formatting Options

Bold — makes text thick and strong. Use for headings.
Italic — leans the text to the right. Use for titles of books.
Underline — draws a line under text. Use for important words.
Large Font Size (18pt) — bigger text for headings.
Coloured Text — adds colour using the Font Color button.
Highlighted Text — yellow background like a marker pen.

Formatting Shortcuts

Ctrl + B — Bold | Ctrl + I — Italic | Ctrl + U — Underline

Select text first, then press the shortcut. Press it again to turn the formatting off.

Text Alignment

Alignment decides where text lines up on the page. Left align is most common for paragraphs. Centre align is used for titles and headings. Right align is used for dates or signatures. Justify spreads text evenly across the full line width.

💡 Fun Fact: The default font in Microsoft Word changed from "Times New Roman" to "Calibri" in 2007. In 2022, Word changed the default again to "Aptos"!

✏️ Exercise

Q1. What shortcut makes selected text Bold?

✅ Ctrl + B makes selected text Bold.

Q2. In what unit is font size measured?

✅ Font size is measured in points (pt).

Q3. Which alignment is used for headings and titles?

✅ Centre alignment is commonly used for headings and titles.

Q4. What does the Underline formatting do?

✅ Underline draws a line under the text to highlight important words.

Previous lessons

Back to courses

Next lessons